Agreement for Borrowing Equipment from the School of Music

Section 1

Equipment and instruments are available to School of Music students. Equipment and instruments are for coursework and studio work only.
  1. Custody: you agree to hold the item in your custody and under your care at all times. You may not rent, loan out, or redistribute the item.
  2. You agree to appropriate care and maintenance as outlined by your instructor. Or, as instructed by Properties staff.
  3. Using the item for its intended purpose only. You may not use the item for personal gain.

Liability assessments and late fines information are available at www.uofimusicoandf.weebly.com. This is as agreed to when you signed up for a School of Music Properties Account.

The School of Music reserves the right to update fee and fine terms which will be reflect on this page. You agree to return or renew the equipment at the agreed upon due date.

The School of Music reserves the right to recall any borrowed equipment before the end of the loan term.

You agree to return all accessories and add on items with the equipment (see schedule below).

YOU ARE RESPONSIBLE FOR REMEMBERING YOUR DUE DATES! 

**Please maintain communication with us, especially if we reach out to you to remind you of past due dates!** ​
Section 2
KEYS AND LOCKERS ​ Practice Room Keys (Gold, Silver, Org./Harps.) – Music majors, minors, lessons for credit, PLP/ISA University Students.
  • No initial deposit
  • Late fines:  $5.00 per week, for up to 30 days, non-refundable.
  • Non-returned key charge: $125.00

Grand Piano/Green Room Key for concert hall(s) ($90/$200)
  • Late fine: $90 per day, up to 3 days.
  • Non-returned key (4+ Days) - +$130 (total $400) to pay for the lock change and new key stock

EMS/CMP/mailroom/storage room/audio-visual keys ($5.00 per week/<$250)
  • No initial deposit, by permission of the professor only.
  • Late fine: $5.00 per week, up to 30 days. Non-refundable.
  • Non-returned key fee: cost of re keying the door, plus replacement key stock. Up to, but not to exceed, $250.00

Locker Fees
  • Lockers are $15.00 per semester.
  • Lockers will renew between the Fall and Spring semesters if locker is not vacated by the due date. The corresponding rental fee will apply to your student account.
  • End of Spring and end of Summer semesters: $25.00 cleaning fee will result.
  • Locker should be completely empty and the included lock on locker.
  • We will remove personal belongings, and library books returned to the library. This includes instruments, electronics, clothing, personal paper goods/notes, etc.

EQUIPMENT AND INSTRUMENTS

Equipment and Instruments/Late Fines and Replacement Costs
  • $15.00 per week late fine up to 30 days/4 weeks, not to exceed $60.00 (non-refundable)
  • 30+ Days Late: 
    • A hold on your student account until you pay for, or replace, the item.
    • We may file a Police Report if the equipment is not returned.
  • Damages:
    • Assessed on a case-by-case basis
    • The following criteria is what we use to determine responsibility:
    • Normal wear and tear vs. misuse and negligence.
    • Severity of damage.
    • Cooperation and communication by and/or of borrower during investigation.

  • Accessories:
    • Based on market value as determined by the School of Music.
    • Missing items charges placed on your student account, and and are non-refundable.

Returning Instruments:
  • Please watch your email for semester specific return instructions from music-equipment. It is best to return the item to Properties during return windows.
  • If you return the instrument to the assigned locker, please email us to confirm.
  • Please wipe off your instrument with a soft cloth, or as instructed by your teacher.
  • Please hand wash and dry any rags or swabs before returning instrument.
​
PLEASE DO NOT RETURN CASES WITH USED REEDS, MASKS, OR OTHER PERSONAL ITEMS!

There will be a non-refundable $25.00 cleaning fee if we have to clean out the case or do extensive cleaning. Return the instrument and case clean!
​
Section 3

Schedule of items

  1. Flute
    1. Case
    2. Rod
    3. Cloth/swab
  2. Oboe
    1. Case
    2. Cloth/swab
  3. Clarinet
    1. Case
    2. Mouthpiece
    3. Ligature
    4. Mouthpiece cap
    5. cork grease
    6. swab
  4. Saxophone
    1. Case
    2. Mouthpiece
    3. Ligature
    4. Mouthpiece cap
    5. cork grease
    6. cloth
    7. swab
  5. Brass
    1. Case
    2. Mouthpice
    3. slide grease
    4. Valve oil (as appropriate)
  6. Strings
    1. Case
    2. Strings - the borrower is responsible for string replacement should a string breaks while in their custody
    3. Bow 
    4. Rosin
    5. chin rest
    6. shoulder rest and or sponge
    7. bridge
    8. sound post
    9. humidifier
  7. Guitar
    1. Case/Bag
    2. Strings - the borrower is responsible for string replacement should a string break while in their custody.
    3. Humidifier
  8. Percussion Bags
    1. Bag
    2. Mallets: 1 set Xylophone, 2 sets marimba,  1 set timpani
  9. Electronics and keyboards may include the following:
    1. bag and/or box
    2. stands/tripods
    3. power cable/plug
    4. USB/adapter/misc. cables
    5. Memory card
    6. Battery(ies)