RECITAL SCHEDULING PROCEDURES AND GUIDELINES

SPRING 2023 RECITAL SCHEDULING 
Recital Sign-up procedure:  
Recitals need to be scheduled at least three (3) weeks in advance of your planned recital date. 
  1. Students should log in to ATLAS: https://apps.atlas.illinois.edu/Music_Scheduler, and look under the calendar tab to find available times. Available time blocks are clearly marked on the calendar and are labeled “Recital Reservation Block.”  
  2. Students should talk to their accompanist, studio instructor, and fellow performers to narrow recital options to a small date/time range.  
  3. Students should make a Zoom meeting with Dr. Mandel to schedule a time.  Click here to make an appointment.
  4. Once a time is reserved, Dr. Mandel will send out an approval request email to the faculty/staff required for your recital approval.  
  5. ​Once all approvals are received, the recital will be approved, and a confirmation email will be sent to the student. The recital is not approved until a confirmation is sent. 
  6. Once your date is approved and confirmed, a $25.00 change fee will apply to time and/or date change requests. A $50.00 cancellation fee will apply to cancellation requests. 
POLICIES AND PROCEDURES
  • Recital Length  
    • Students should prepare no more than 60 minutes total performance time. Programs should fit into established recital times and 90 minute performance blocks. 
    • If your program is longer than 30 minutes, a 10-20 minute intermission is recommended, but not required.
  • Load in/load out  
    • Each recital will have a 30-minute load in block.  (Recitals involving percussion or specialty/large set ups that require additional setup time will be handled on a case-by-case basis.)  
    • Students should be efficient with load out and cleaning to give ample time for the next performer and to be courteous to building workers.  
  • Cleaning and Sanitizing  
    • The performer is SUGGESTED to do the following:  
      • Wipe down any chairs, stands, and piano benches prior to using them with the provided alcohol wipes.  
      • Wipe down any chairs, stands, and piano benches after the recital has concluded with the provided alcohol wipes.  
      • Wipe down, with care, any a/v components and/or cameras, if touched.  
    • Pianists should wash hands and use hand sanitizer before and after using the instrument, but must not use sanitizer or wipes on the piano itself. 
    • DO NOT USE ANY SANITIZING/ALCOHOL WIPES ON THE PIANO.
  • Stage Crew and Equipment  
    • It is strongly recommended that the student have a friend/colleague assist with opening and closing the door.
    • The Core Music Crew will make sure there is access to the hall, make sure the performer has what they need, and will close the hall down. 
    • The following equipment will be provided:  
      • Piano, chairs, and stands.  
      • An A/V desk with streaming camera, which may be used with Zoom and livestreaming (see below). Students who need training should please schedule an appointment with Dr. Mandel or Mr. Wahls.  
    • Equipment that must be requested in advance (with the permission from the area professor) include harpsichord and period keyboard instruments, organs, and percussion instruments. “Live” sound support (more than a talking mic or a camera) must be provided by the audio department and is subject to availability.  
  • Livestreaming/Recording  
    • Students are responsible for setting up their own livestreaming and/or recording of the recital.  
    • Students may employ the services of the Audio Department, who will provide a quote upon request. (https://recording.music.illinois.edu/ to obtain a quote.)  
    • Outside entities or businesses may not livestream or record the recital as they are not authorized to enter  University buildings during the pandemic.  ​
  • Programs  
    • Please follow the established program submission guidelines.
    • 25 printed programs are provided free of charge.  
    • Programs may be shared digitally.  
    • Programs must be submitted for archival purposes. 
    • Programs must be received no later than 2 weeks prior to your recital date. 
  • Dress Rehearsal  
    • One (1) ninety (90) minute dress rehearsal will be offered per recital. Students may book their dress rehearsal time at the same time as the recital booking.  ​
  • Receptions
    • ​Receptions are not allowed at this time in School of Music facilities. Thank you for your cooperation.​
Recital times:  

Recitals may occur between the first day of the semester and the last day of the semester. Recitals MAY NOT be given on Reading Day or during the week(s) of Final Exams.
  
Weekday Recitals (5:30pm, 7:30pm):  
  
5:00-5:30pm – load in/warm up  
5:30-6:45pm - recital
6:45-7:00pm - load out  

7:00-7:30pm – load in/warm up  
7:30-8:45pm – recital  
8:45-9:00pm - load out  
  
*Other times during the weekday may be scheduled on a case-by-case basis between classes if needed.

Weekend Recitals (9:30am, 11:30am, 1:30pm, 3:30pm, 5:30pm, 7:30pm):

9:00-9:30am - load in/warm up
9:30-10:45am - recital
10:45-11:00am - load out

11:00-11:30am - load in/warm up
11:30-12:45pm - recital
12:45-1:00pm - load out

1:00-1:30pm - load in/warm up
1:30-2:45pm - recital
2:45-3:00pm - load out

3:00-3:30pm - load in/warm up
3:30-4:45pm - recital
4:45-5:00pm - load out

5:00-5:30pm – load in/warm up  
5:30-6:45pm - recital
6:45-7:00pm - load out  

7:00-7:30pm – load in/warm up  
7:30-8:45pm – recital  
8:45-9:00pm - load out  ​
Contacts for Questions and Scheduling:  
  
Dr. Nathan Mandel (scheduling and approving) – nmandel2@illinois.edu; Appointments: https://calendly.com/illinoismusicops  
 
Mr. Craig Deets (Piano Tuning) – cdeets@illinois.edu; music-pianoshop@illinois.edu  
 
​Audio Department - https://recording.music.illinois.edu/ ​
HOW TO SUBMIT YOUR STUDENT RECITAL PROGRAM
Once you are confirmed, you need to submit your Zoom/Livestream link and your programs no later than TWO-WEEKS PRIOR to your recital date.
PLEASE NOTE:  Students are required to pick up their programs from the Copy Center, which is behind the School of Music Reception area on the first floor.  You will receive an email from them when they are ready. There will be a $10 late fee for programs submitted after the two-week time frame. Must provide UIN to receive program services.

Questions about your program? Contact the Copy Center.

Program Templates

recital_program_template.docx
File Size: 16 kb
File Type: docx
Download File
lecture_recital_program__april_2019.doc
File Size: 29 kb
File Type: doc
Download File
recital_program_sample.pdf
File Size: 97 kb
File Type: pdf
Download File
STUDENT RECITAL CANCELLATION POLICY
All student recitals that are approved then cancelled are subject to a $50.00 cancellation fee. The fee will be levied by the School of Music Business Office through the Office of Student Accounts and Cashiers. The fine must be paid before another Recital Request can be made. A petition to waive this may be made to the Office of the Director, in conjunction with the approving major faculty member, in case of special circumstances.

CANCELLATION PROCEDURE
  1. Students should send an email to Nathan Mandel with their name and the title/date/time/location of the recital you wish to cancel.
  2. Music Operations will cancel their Recital Reservation once approval is received from you instructor. Once a student cancels, they may not go back!
  3. The $50.00 cancellation fee will be applied to their University student account.