RECITAL SCHEDULING PROCEDURES AND GUIDELINES
Recital Sign-up procedure:
Recitals need to be scheduled at least three (3) weeks in advance of your planned recital date.
Recitals need to be scheduled at least three (3) weeks in advance of your planned recital date.
- Students should log in to ATLAS: https://apps.atlas.illinois.edu/Music_Scheduler, and look under the calendar tab to find available times. Available time blocks are clearly marked on the calendar and are labeled “Recital Time Slot.”
- Students should talk to their accompanist, studio instructor, and fellow performers to narrow recital options to a small date/time range.
- Students should make a meeting with Nathan Mandel or Miranda Molina to schedule a time. An appointment request link will be sent via email or request it from [email protected].
- Once a time is reserved, you will fill out the recital approval request form that will be emailed to the faculty/staff required for your recital approval.
- Faculty will have 10 business days to approve or deny the recital request. Once all approvals are received, the recital will be approved, and a confirmation email will be sent to the student. The recital is not approved until a confirmation is sent.
- Once your date is approved and confirmed, a $25.00 change fee will apply to time and/or date change requests. A $50.00 cancellation fee will apply to cancellation requests. A $75.00 fine will apply for a no-show.
POLICIES AND PROCEDURES
- Recital Length
- Students should prepare no more than 60 minutes total performance time. Programs should fit into established recital times and 90 minute performance blocks.
- If your program is longer than 30 minutes, a 10-20 minute intermission is recommended, but not required.
- Load in/load out
- Each recital will have a 30-minute load in block. (Recitals involving percussion or specialty/large set ups that require additional setup time will be handled on a case-by-case basis.)
- Students should be efficient with load out and cleaning to give ample time for the next performer and to be courteous to building workers.
- Stage Crew and Equipment
- The Core Music Crew will make sure there is access to the hall, make sure the performer has what they need, and will close the hall down.
- It is strongly recommended that the student have a friend/colleague assist with opening and closing the door.
- The following equipment will be provided:
- Piano, chairs, and stands.
- An A/V desk with streaming camera, which may be used with Zoom and livestreaming (see below). Students who need training should please schedule an appointment with Dr. Mandel or Mr. Wahls.
- Equipment that must be requested in advance (with the permission from the area professor) include harpsichord and period keyboard instruments, organs, and percussion instruments. “Live” sound support (more than a talking mic or a camera) must be provided by the audio department and is subject to availability.
- Livestreaming/Recording
- Students are responsible for setting up their own livestreaming and/or recording of the recital.
- Students may employ the services of the Audio Department, who will provide a quote upon request. (https://recording.music.illinois.edu/ to obtain a quote.)
- Programs
- Please follow the established guidelines, below.
- 25 printed programs are provided free of charge.
- Programs may be shared digitally.
- Programs must be submitted for archival purposes.
- Programs must be received no later than 2 weeks prior to your recital date.
- Dress Rehearsal
- One (1) ninety (90) minute dress rehearsal will be offered per recital. Students may book their dress rehearsal time at the same time as the recital booking.
- Receptions
- Receptions are not allowed at this time in School of Music facilities. Thank you for your cooperation.
Recital times:
Recitals may occur between the first day of the semester and the last day of the semester. Recitals MAY NOT be given on Reading Day or during the week(s) of Final Exams.
Weekday Recitals (5:30pm, 7:30pm):
5:00pm-5:30pm – load in/warm up
5:30pm-6:45pm - recital
6:45pm-7:00pm - load out
7:00pm-7:30pm – load in/warm up
7:30pm-8:45pm – recital
8:45pm-9:00pm - load out
*Other times during the weekday may be scheduled on a case-by-case basis between classes if needed.
Weekend Recitals (9:30am, 11:30am, 1:30pm, 3:30pm, 5:30pm, 7:30pm):
9:00am-9:30am - load in/warm up
9:30am-10:45am - recital
10:45am-11:00am - load out
11:00am-11:30am - load in/warm up
11:30am-12:45pm - recital
12:45pm-1:00pm - load out
1:00pm-1:30pm - load in/warm up
1:30pm-2:45pm - recital
2:45pm-3:00pm - load out
3:00pm-3:30pm - load in/warm up
3:30pm-4:45pm - recital
4:45pm-5:00pm - load out
5:00pm-5:30pm – load in/warm up
5:30pm-6:45pm - recital
6:45pm-7:00pm - load out
7:00pm-7:30pm – load in/warm up
7:30pm-8:45pm – recital
8:45pm-9:00pm - load out
Recitals may occur between the first day of the semester and the last day of the semester. Recitals MAY NOT be given on Reading Day or during the week(s) of Final Exams.
Weekday Recitals (5:30pm, 7:30pm):
5:00pm-5:30pm – load in/warm up
5:30pm-6:45pm - recital
6:45pm-7:00pm - load out
7:00pm-7:30pm – load in/warm up
7:30pm-8:45pm – recital
8:45pm-9:00pm - load out
*Other times during the weekday may be scheduled on a case-by-case basis between classes if needed.
Weekend Recitals (9:30am, 11:30am, 1:30pm, 3:30pm, 5:30pm, 7:30pm):
9:00am-9:30am - load in/warm up
9:30am-10:45am - recital
10:45am-11:00am - load out
11:00am-11:30am - load in/warm up
11:30am-12:45pm - recital
12:45pm-1:00pm - load out
1:00pm-1:30pm - load in/warm up
1:30pm-2:45pm - recital
2:45pm-3:00pm - load out
3:00pm-3:30pm - load in/warm up
3:30pm-4:45pm - recital
4:45pm-5:00pm - load out
5:00pm-5:30pm – load in/warm up
5:30pm-6:45pm - recital
6:45pm-7:00pm - load out
7:00pm-7:30pm – load in/warm up
7:30pm-8:45pm – recital
8:45pm-9:00pm - load out
HOW TO SUBMIT YOUR STUDENT RECITAL PROGRAM
Once you are confirmed, you need to submit your Zoom/Livestream link and your programs no later than TWO-WEEKS PRIOR to your recital date.
Once you are confirmed, you need to submit your Zoom/Livestream link and your programs no later than TWO-WEEKS PRIOR to your recital date.
PLEASE NOTE: Students are required to pick up their programs from the Copy Center, which is behind the School of Music Reception area on the first floor. You will receive an email from them when they are ready. There will be a $10 late fee for programs submitted after the two-week time frame. Must provide UIN to receive program services.
Questions about your program? Contact the Copy Center.
Questions about your program? Contact the Copy Center.
Program Templates
| recital_program_template.docx |
| lecture_recital_program__april_2019.doc |
| recital_program_sample.pdf |
STUDENT RECITAL CANCELLATION POLICY
All student recitals that are approved then cancelled are subject to a $50.00 cancellation fee. The fee will be levied by the School of Music Business Office through the Office of Student Accounts and Cashiers. The fine must be paid before another Recital Request can be made. A petition to waive this may be made to the Office of the Director, in conjunction with the approving major faculty member, in case of special circumstances.
CANCELLATION PROCEDURE
Other fees:
All student recitals that are approved then cancelled are subject to a $50.00 cancellation fee. The fee will be levied by the School of Music Business Office through the Office of Student Accounts and Cashiers. The fine must be paid before another Recital Request can be made. A petition to waive this may be made to the Office of the Director, in conjunction with the approving major faculty member, in case of special circumstances.
CANCELLATION PROCEDURE
- Students should send an email to Nathan Mandel with their name and the title/date/time/location of the recital you wish to cancel.
- Music Operations will cancel their Recital Reservation once approval is received from you instructor. Once a student cancels, they may not go back!
- The $50.00 cancellation fee will be applied to their University student account.
Other fees:
- $25.00 rescheduling fee for any confirmed recital rescheduled during the same semester.
- $75.00 fine will be levied for a no call/no show.
